The merchant agreed to a refund, but the cardholder says it was never issued.
A refund was promised (in writing or verbally) but not actually processed, or was processed to the wrong method.
If the refund genuinely wasn't issued, this isn't a fight — issue it immediately; if it was issued, the burden is showing when.
Refund transaction record with date and amount, or support correspondence showing no refund was promised.
Submit the refund transaction record with date/amount if already issued; if not, process it before responding.
Promising a refund in support chat without immediately processing it in the payment system.
Process refunds immediately when approved rather than queuing them, and send automatic refund-confirmation emails.
Flat monthly fee, keep 100% of what you win.
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